Help & FAQs
Everything you need to know about organising a conference on Conference Central, or registering as a participant.
Info for conference organizers
On Conference Central, you can either:
Conference Central is free to use, unless you collect registration fees from your participants, in which case Conference Central charges a fee of 2% to help maintain and improve the service. (For registration fees above 20000 EUR or USD, the Conference Central fee is only 1%).
- create a whole website for your conference. The website will include a registration page to collect information, and possibly registration fees, from your conference participants. Examples are here.
- create a registration page only to collect information, and possibly registration fees, from your conference participants. You will receive a private link to your registration page. You can either embed this link in a webpage that you create on another platform, or you can email the link to the people you want to register for your conference (e.g. if you don't want to advertise your conference publicly).
Conference Central is free to use, unless you collect registration fees from your participants, in which case Conference Central charges a fee of 2% to help maintain and improve the service. (For registration fees above 20000 EUR or USD, the Conference Central fee is only 1%).
Guide pages
- How to set up a conference registration page
- How to set up a complete conference webpage
- What information can be collected from conference participants
- How participants can pay registration fees
- How to download participants' registration data and format an abstract book
- How to give other users admin access to your conference dashboard
- How to request a payout
- How to handle VAT
- Complete vs incomplete registrations
- Attendance Certificates
Frequently asked questions
Is it easy to create a webpage for my conference ?
Yes - No programming experience is needed. It only takes a few minutes to customize a webpage for your conference, and it's entirely free. Check out this guide to see how.
What payment options will participants have when registering for my conference?
Participants will have a wide range of payment options, including credit cards,
ApplePay (if they have it set up on their device), GooglePay, and bank transfer.
Does Conference Central work for large conferences?
Yes. Conferences with several hundred participants have been organized using Conference Central without any issues.
How can I export registration data for my conference?
With a single click you can download all registration data as an Excel sheet. You can then
link this Excel sheet to a Word document to automatically generate a formatted abstract book. See more info
here.
I want to organize a small meeting with 20 colleagues from campus. Can I use Conference Central to collect names and talk titles?
Absolutely. In less than 5 minutes you can create a registration page and decide what information you want to collect - names, addresses, talk titles, and more.
You receive a private link to the registration page that you can email to colleagues. This way your registration page is not publicly visible.
In the end, you can download an excel sheet with all the registration information. This makes it much easier to organize the meeting, and it's completely free ! Also, all the data are stored
in accordance with European data safety standards (GDPR). Check out this link to see how.
Can I try things out on the Conference Central website and test how it works?
Yes ! You are welcome to register for an account and create a test webpage for your conference to see what it looks like. Until you press "Go Live", it is not visible to the public.
For conference participants
Frequently asked questions
How does the registration process work?
There are two steps to register for a conference. In the first step, you
enter all the information requested by the conference organizer, such as your name,
institution, and possibly whether you want to give a talk or present a poster.
If the conference requires registration fees, you will then be forwarded to a second
page for payment.
Do I need an account on ConferenceCentral.org to register for a conference?
No - you do not need to register an account on the Conference Central website to register for a conference. Simply fill out
the information requested on the conference registration page and click "next" at the bottom of the page.
A Conference Central account is only needed if you want to organise a conference on our platform.
A Conference Central account is only needed if you want to organise a conference on our platform.
What payment options do I have when registering for a conference?
You have a wide range of payment options available, including credit cards,
ApplePay (if you have it set up on you device), GooglePay, and bank transfer.
You can also download an invoice, and give this invoice to your finance department
for payment.
